Automated invoice reminders for service businesses, in your own tone
Chasing payments is the part of the job nobody enjoys. This system sends short, polite reminders with a payment link, reads the replies and only brings you in when it matters. It is in pilot for service businesses and contractors.
What this looks like today
You finished the work weeks ago and the invoice is still open. You mean to send a reminder, then the day fills up, and calling a customer about money feels awkward anyway.
When replies do come in, they are scattered across email and texts: a check in the mail, a request to pay next week, a question about the amount. Keeping track of who said what becomes its own job, and a customer who already paid sometimes gets a reminder anyway.
How the system handles it
01
An invoice goes overdue
Your accounting system shows an unpaid invoice past its due date, and the system picks it up.
02
A personal reminder goes out
A short, polite message in your tone, with the invoice and a payment link. The tone changes with how late the invoice is.
03
It reads the reply
Replies like "paid by check yesterday" or "can I pay next week" are understood and logged against the right invoice.
04
Disputes come to you
If a customer says the amount is wrong, it comes to you with the full history. The system does not argue with customers.
05
Payments are matched and reminders stop
When a payment arrives it is matched to the invoice, and that customer hears nothing more about it.
06
You get a weekly cash report
What came in, what is still open, and what needs you, in one place. You see where your cash stands without opening the accounting software.
What you approve
- Every dispute. The system routes it to you with the history and waits.
- Discounts and refunds are never offered on their own. They need your yes.
- The tone of every reminder, which you set before anything is sent.
- Any reply it does not understand goes to you instead of getting a guessed answer.
What it connects to
- QuickBooks or Xero
- Email and SMS
- Stripe or your payment link
- Slack
Industries
See the system step by step
Questions
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